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AVPS Enrolment Process- UPDATED 11/10/2018

We are now only accepting 2019 PREP enrolments if Ascot Vale PS is your closest Victorian Government Primary School.

Visit our office to collect a form. These are not available online.

We encourage you to hand in your enrolment form/s as soon as possible.

See below for

1) General Enrolment Information

2) Prep 2019 Transition Program

3) Key Transition Dates

4) School Tours

5) Information Booklet for Year Prep Parents 2018

6) 2018 School dates

7) School Privacy Notice (regarding enrolment forms)



1. General Enrolment Information

We are only accepting 2019 prep enrolment forms if Ascot Vale PS is your closest Victorian Government primary School. Regional Area Director of South Western Department of Education and Training (DET) Victoria, John Dainutus, has recently written to us stating that we should now limit the number of students enrolling from outside the designated neighbourhood area so that capacity is not exceeded. We are obliged by the Department of Education and Training (DET) to accept all students for whom Ascot Vale PS is the closest Government school to their permanent residence (residential address, not a business address). This is measured, in a straight line, from your front door to the school's front entrance, on an online mapping tool. We will ask for proof of current residence - either a current local council rates notice, utility bill or rental agreement and match this to your driver’s licence or passport. We accept all siblings, regardless of current residential address (sibling must be currently enrolled). If you meet the above mentioned criteria, we will:

  • confirm with you that you meet the enrolment criteria
  • keep a copy of your proof of residence 
  • make an enrolment form available for you to complete
  • confirm with you the additional documentation that we require to complete the enrolment process
Once all documents and information have been collected we will confirm your child’s enrolment at Ascot Vale Primary School, as soon as possible. Please be patient as at peak times this could take some time. This is usually done by mail.

Please check the table below to see if we have sufficient places available for 2017, 2018 and 2019. We will update this information as it changes.

**If Ascot Vale Primary School is not your closest school, we currently have no spaces available across all year levels for 2018** A waiting list is available.

Updated 17/5/2018

Current enrolment space available for families outside our local area

2017/18 - current



Prep/ Foundation




Year One




Year Two




Year Three




Year Four




Year Five




Year Six




Where there are insufficient places at our school for students who seek entry, we will maintain an enrolment waiting list, one per year level, with students ordered by the distance from their residential address to the school.

We need a completed enrolment form, and take a copy of proof of residence (see above), a copy of your child's birth certificate and immunisation status certificate in order to be placed on our waiting list.

We must:

  • enrol eligible students, who are new to the Victorian government education system under the name contained in the documents supporting their admission; primarily their birth certificate

  • keep copies of sighted documents (Note: for primary students this includes an immunisation status certificate)  http://www.health.vic.gov.au/immunisation/factsheets/starting-primary-school.htm

  • verify changes to student enrolment names

  • maintain student details and movements in enrolment history

  • keep all information confidential and managed in accordance with the Department’s privacy policy Victorian privacy laws.

Before admitting a student we must:

  • collect relevant admission information

  • obtain a completed enrolment form

  • provide a privacy notice to the enrolling parent explaining the use to be made of admission information.

  • collect and record an immunisation status certificate – primary students. (A copy of maternal child health can not be accepted in place of this status certificate)  http://www.health.vic.gov.au/immunisation/factsheets/starting-primary-school.htm

For admission, all applicants must be:

  • an Australian citizen, or a student with relevant specified visas

  • deemed eligible and approved for enrolment by the principal or relevant regional director

International students have the opportunity to attend our school. All enquiries must be made to DET International Student Division. Phone +61 3 9637 2990


Grade Level entrance for new enrolments - for 2018 and 2019

Birth Date 2018 Year Level 2019 Year Level
1.5.2013 - 30.4.2014 Not School Age Prep
1.5.2012 – 30.4.2013 Prep 1
1.5.2011 – 30.4.2012 1 2
1.5.2010 – 30.4.2011 2 3
1.5.2009 – 30.4.2010 3 4
1.5.2008 – 30.4.2009 4 5
1.5.2007 – 30.4.2008 5 6
1.5.2006 – 30.4.2007 6 Secondary School


2. Prep Transition - 2019 Preps

Information for first time prep parents

Your child MUST be 5 years of age by the end of April in the year they begin school.  If your child turns 5 on May 1st, you will need to wait another year. There are no exceptions to this rule for any school.

Please enrol your child as soon as possible

This will help us plan for staffing and class structures for the following year.

There is NO need to enrol in more than one school.  If for example you are waiting to see if you are accepted into a catholic or private school, just wait until you have confirmation before you hand in enrolment forms to a state primary school. There will not be a problem getting in unless it is a ‘zoned’ school and you do not live in the immediate area. It creates many problems when people cancel enrolments so it’s better to wait.

Attend a tour at the schools you are interested in.  Most schools will have organised group tour dates. All primary schools hold transition programs for new preps. Our Transition program (3 sessions in 2018) is planned for November and December 2018 (see below for key dates). It is really important that your child attend these sessions so that teachers can observe interactions, your child can make new friends and the anxiety of going to school is lessened. Students will meet their 2019 teachers and classmates at the third transition session on the final session.

Immunisation information for parents enrolling a child can be found here: http://docs.health.vic.gov.au/docs/doc/40FFDCDB809FEB1ECA257BFE000089EB/$FILE/1309006_starting_primary_dl_5.pdf

By law, all students, whether immunised or not, must present an immunisation status certificate before they can attend school.

A basic map of our school is available to download. Click here.

3. Key Transition Dates 2018 (for 2019 Preps)

  1. Wednesday 16th May 2018 - Prep 2019 Information Session 6.30-7.30pm in unit 4.                        COMPLETED
  2. All 2019 Prep enrolments due Friday 22nd June 2018
  3. Wednesday 31st October 2018 - Prep Pre- Transition information session (enrolled students only) 5.30-6.30pm in unit 4
  4. Monday 12th November 2018 - Transition Session 1 - 2:30-3:30pm - meet in hall at 2.15pm
  5. Wednesday 28th November 2018 - Transition Session 2 - 9.30-12.30pm* (please bring snack for recess break) - meet in hall 9.15am
  6. Wednesday 19th December 2018- Transition session 3 - 9.30-11.00am (in 2019 classrooms - meet the teachers and students) Meet in hall 9.15am


4. School Tours –

No tours scheduled in term 4 2018. Please contact the office: 9370 6507


5. AVPS Information Booklet for Year Prep Parents 2018

Access the 2018 Information Booklet at this link


6. AVPS 2018 School dates - term 1

Monday 29th January 2018- Pupil Free Curriculum Day

Tuesday 30th January 2018 - Pupil Free Planning Day

Wednesday 31st January 2018 - Year 1- 6 students start school

Thursday 1st February 2018 - Prep students start school

**nb: There is NO school for PREP students on Wednesdays in January and February 2018**

All other terms dates for 2018 -

Term 1 concludes: 29 March (Thursday)
Term 2: 16 April to 29 June
Term 3: 16 July to 21 September
Term 4: 8 October to 21 December

** 2019 School Starting Dates will be confirmed in October 2018 **

7. AVPS School Privacy Notice

The enrolment form asks for personal information about your child as well as family members and others that provide care for your child. The main purpose for collecting this information is so that we can register your child and allocate staff and resources to provide for their educational and support needs. All staff are required by law to protect the information provided by this enrolment form. For more information see: http://www.avps.vic.edu.au/documents/PrimaryschoolprivacystatementAVPS2018.pdf

Please see office staff to collect an enrolment form. These are not available online.

Sue Osborne Principal


9370 6507